Page 28 - CLOUDCOM SERIES: ICT HAND-OUT FOR J.H.S 1

Spelling and Grammar Check:
The spelling and grammar check enables us to make the necessary corrections to our text. Most
word processing applications come with an in-built dictionary that can verify any word that you
type. For instance any word not found in word applications dictionary will be underlined with a
red line. Similarly grammatical errors are also underlined with a green line.
How to Use the Spelling and Grammar Check

Right click on the text with the error and choose one of the available spelling or grammar
suggestions.
It can also be done by selecting the whole document.

Tools found in the Spelling and Grammar Check Dialog Box.

1. ERROR BOX: this tool displays the error.
2. SUGGESTIONS BOX: this box gives you some suggestions relating the error in the error box.
3. IGNORE ONCE: clicking on this button ignores as reported error only once.
4. IGNORE ALL: this is used to ignore an error which has occurred several times in a text.
5. ADD TO DICTIONARY: click on this button to add a new word to the word application

dictionary to avoid it being reported as an error next time you use it.
6. CHANGE: it is used to change all errors in the error box.
7. CHANGE ALL: it is used to change all errors which are the same as the one reported in the error

box.
8. AUTO CORRECT: it is used to let word application choose one of the suggested items for you.
9. CHECK GRAMMAR: This button is used to check grammatical errors as well as spelling.
10. UNDO AND REDO COMMANDS: Undo allows you to reverse an undo action you perform in

your document. Redo is used to reverse an undo action. This is done to bring a deleted item back.
11. SAVING AN EDITED DOCUMENT: after editing your document, you need to resave the

document to save the changes.

HOW TO SAVE AN EDITED DOCUMENT:

Click on file on the menu bar.
On the file, click on save.

Note: you can also simply click on the save button on the standard toolbar.

CHAPTER 3; FIRST YEAR _TERM 3