Page 23 - 8025 - Controlling and locating stock Learner Guide.docx

ADVANCED

RISK MA
In the absence of a formal manual outlining proper receiving procedures, posters are a simple,
inexpensive, and effective method to educate the receiving personnel on the correct manner to
accept deliveries, perform inspections, and generally conduct business. Add photos of damaged
freight received by your company.
8. Provide the receiving department with inspection forms so that they can perform factual and
precise inspections on those occasions when the carrier waives the right to do so. In preparing
such a form, add those items which might more effectively describe your product and the
conditions which frequently exist on delivery based on your past experiences.
9. Maintain a receiving log. Record the date, arrival and departure times, carrier's name and pro
number, vendor's name and order number, description of goods, actual count, notation of
damage, if any, and the initials of the person making the entry. All of these pieces of information
could be used at a later date in documenting a freight claim.
10. Management should decide if receiving personnel should be given a copy of the purchase order,
as it often encourages personnel to merely check each line without counting. Not having a copy
of the purchase order forces receiving personnel to actually count, inspect and/or weigh the
shipment contents.
Rust. All metal products have a natural tendency to rust, and therefore, special precautions must be
taken to prevent rusting in transit and in storage. Receiving personnel must carefully inspect such
products for evidence of rusting and note the extent and degree of rusting when discovered.

Delivery receipts must be noted in detail, such as:
Edges rusted on 2 coils, #_____and #_____.

Heavy rusting notes on #_________.
Light rusting noted on #_________.

Top sheet only rusted and pitted, etc.

11. Refrigerated product should be pierced with a thermometer to record pulp temperature rather
than the temperature of the package.
"DON'Ts"

1. Do not reject the shipment from the carrier unless:
 The shipment is "practically worthless," considering the cost of repair, salvaging, etc. (make
sure to take photographs if you do reject and get the driver to acknowledge and confirm the
damage on a separate report).

 The shipment may contaminate, infest or damage other freight in your place of business.
(Leaking drums, insects, etc.)

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