Page 29 - 8025 - Controlling and locating stock Learner Guide.docx

ADVANCED

RISK MA

Customer Request

KANBAN Ticket

Order Stock from Supplier

Despatch Order to Customer

Recording Stock

The recording of stock movements is an important part of Stock Control
Stock Recording Systems should be in place, e.g. Bin Cards for each item of stock held, recording all
stock removed and added

Stores Record
The record of stores may be maintained in three forms

 Bin Cards
 Stock Control Cards

 Stores Ledger
The first two forms of accounts are records of quantities received, issued and those in balance but
the third one is an account of their cost also. Usually, the account is kept in the forms, the
quantitative in the stores and quantitative cum financial in the cost department.

Bin Cards and Stock Control cards
These are essentially similar, being only quantitative records of stores. The latter contains further
information as regards stock on order. Bin cards are kept attached to the bins or receptacles or quite
near thereto so that these also assist in the identification of the stock. The stock control cards, on
the other hand, are kept in cabinets or trays or loose binders.
Advantages of bin cards

 There would be less chances of mistakes being made as entries would be made at the same
time as goods are received or issued by the person actually handling the materials
 Control over stock can be more effective, in as much as comparison of the actual quantity in
hand at any time with the book balance is possible.

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