Page 86 - 8025 - Controlling and locating stock Learner Guide.docx

ADVANCED

RISK MA
Accuracy of Stock Take

The accuracy of the stock take is essential. When counting you must be sure that you are accurately
recording all the items being counted.
Errors can result from:

 Counting wrong stock items
 Recording the count against wrong item codes

 Entering incorrect figures

 Recording the wrong units for the stock item – recording a number of units rather than the
number of cartons.

Types of Discrepancies

Discrepancies occur when the number of stock items counted does not match the number of items
shown on the inventory records.

A surplus is when there are more items counted than shown on the inventory records.
A stock deficiency occurs when there are fewer items counted than shown on the inventory record.

Record Keeping Errors

 Counting errors
 Data entry errors

 Inaccurate documentation such as picking slips and despatch documents being recorded in
the inventory.

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