Page 38 - Office Practice and Accounting 10

Invoice

Invoice is a document sent by the seller to buyer along with the goods. it is an account
specifying detailed particulars as to quantity, quality and prices of goods sold to
another, the contents of each package and the charges thereupon. Invoice occupies a
very important place in foreign trade. As soon as goods are dispatched by a producer
or export agent to a foreign buyer, an invoice is prepared in triplicate and sent to the
buyer. Obviously, it is prepared by the seller mentioning the quantity and quality
of goods, per unit price, total amount, discount and other particulars. An invoice
indicates the buyer about the amount to be paid with pre-agreed mood of payment.

In consignment trade, the consignor forwards invoice to consignee. Invoice, used in
consignment trade is known as Performa invoice, which indicates the selling price at
which consignee should sell the goods.

Specimen of Invoice

Green Books

Publishers and Distributor
Balkumari, Lalitpur
Invoice No. : ............. Date : ........................
Name of buyer : ....................................................................................................................
Address : ............................................................... Contact No. : .......................................
S.N. Particular Rate Quantity Amount

....................................... .......................................
Buyer's Signature Authorized Signature
E & O.E.

Contents of Invoice
Commonly the following points are to be included in an invoice :
i. Name , address and contact details of the seller

32 Office Practice and Accounting 10