Page 198 - English Tingkatan 1

Writing a Formal Letter
You and your friends decide to carry out a project to clean up the school compound.

Pre-writing
Format of a Formal Letter Here are some of the details
for the project to clean up
the school compound.
Sender’s name
and address Activities Issues

Receiver’s name,
designation and Project
address 20 MARCH 2___
The Salutation Write the month in full
Heading of Letter and in capital letters Location Participant
Body of Letter State the purpose of the letter
• Paragraph 1 – Purpose of letter
• Number the paragraphs that follow ‘Yours faithfully’ is used at the end of a
• Contents – the necessary details or information formal letter before you sign your name,
when you have addressed somebody as
Complimentary close
Yours faithfully ‘Dear Sir/Dear Madam, etc.’ and not by
their name.
Signature
(SENDER'S NAME IN CAPITAL LETTERS) ‘Yours sincerely’ is used at the end of a
formal letter before you sign your name,
when you have addressed somebody by
their name such as Dear Mr Kim,
Dear Ms Irene.

TASK You are a member of the Arts Club in your school. Your club has
decided to carry out a project to clean the school compound. Write a
letter to the authorities to get assistance for the project.

• Written by secretary
• Write to District or Municipality Officer
• State the purpose of letter
• Details of project
• Request for assistance for disposal of garbage
• Thank recipient and express hope for a favourable reply
• Sign off with a formal ‘Yours faithfully’
• Signature and full name

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