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Students who desire to challenge any part of the file’s content, a written request to A record of requests of access, the legitimate interest involved, and action taken
the Dean of Students. The Dean of Students will schedule a date and time for a hearing will be placed in the student’s file for all requests of the file, except those from school
within forty-five (45) days of receiving the written request. officials as noted in paragraph one.
The request should identify the item(s) and state the grounds for the challenge; Inspection of individual student records will be supervised by the appropriate
i.e., inaccuracy, misleading nature. The Dean of Students and the appropriate records records official, and the student’s file shall not be removed from the designated record
official will review the contested item(s), obtain an explanation for the item(s), and official’s office. The student may obtain one unofficial copy of his academic record
examine any documents or hear testimony presented by the student. The Dean of with a written request without charge. An unofficial copy is defined as a copy that does
Students and the records official may decide to maintain, delete or make corrections to not bear the official seal of the college impressed on the record, but otherwise a true
the information. Also, the information could be found to be accurate and appropriate. copy when released by the college records official. Records officials will not copy or
In this case, the student will be permitted to place a written explanation in the file. The otherwise reproduce copies of official student transcripts and other information obtained
Dean of Students will issue a written decision within ten (10) days of the conclusion of from transfer students as official transfer requirements.
the hearing.
J. Records Retention and Disposal
H. Waiver of Access All records at Southern Union State Community College are retained and disposed
Southern Union State Community College may request that a student waive his/her of in accordance with policies established by the Alabama Department of Archives
right to inspect confidential recommendations regarding that student’s application for and History and the Alabama State Board of Education. A records disposal schedule
admission, application for employment, or the receipt of an honor or other recogni- is available for students’ information and inspection in the Dean of Student’s office.
tion.
If a student receives a request for waiver, the student may sign and return the waiver, K. Changes in the Policy
may request a list of the names of persons who will be asked for recommendations This policy statement is subject to change by any additional federal regulations
before signing, or may refuse to waive the right to access. or court decisions that may modify and/or negate any portion of these regulations.
Such a waiver shall not be a condition for admission to the institution, financial aid This statement of policy will be published in the future in appropriate college publica- Handbook Student
assistance, or any other benefits received by Southern Union State Community College tions.
students. COLLEGE REGULATIONS

I. Providing Records to Third Parties Southern Union State Community College is dedicated to the total development of all students
The general policy of Southern Union State Community College is to refuse ac- and is confident that its students have developed mature behavior patterns and exhibit high
cess to student records to third parties without the written consent of the individual standards of honor and personal conduct. The college proposes to treat students accord-
student. Should a student wish to have records released, the person to whom records ing to these beliefs, but also has the responsibility of protecting the individual rights, both
are to be released, and a request for copies to the student, if desired. Southern Union academic and personal, of its personnel.
will then transfer or grant access to the information. The established service fee for
producing photocopies of the records will be assessed against the person whose record STUDENT RIGHTS
is involved.
Students’ records may be available to the following persons under the conditions The following statement is made in view of the fact that the College recognizes and desires
noted without written consent of the individual student: to make provisions for the broadest possible participation of the college community in
1. Official representatives of federal departments or agencies or state education authori- conducting the affairs of the college. The statement is also intended to provide a means for
ties for purposes of audits, evaluative studies, etc. Data collected will be protected hearing the student’s voice in all affairs of the College, ranging from conditions to policy,
to prevent personal identification except when specifically authorized by federal but also to encourage students to exercise their freedom with responsibility.
law. The data or copies that may be on file at Southern Union State Community
College will be destroyed when no longer needed. Statement on Student Rights and Responsibilities. Southern Union State Community Col-
2. Financial aid officers when such information is relevant to financial aid needs lege is a part of the Alabama College System and adheres to the standards set forth for the
analysis or other aspects of determining and/or renewing financial assistance to system. This statement of rights and responsibilities is designed to clarify those rights which
the individual student. the student may expect to enjoy as a member of the student body of a community college
3. Recognized educational accrediting organizations. and the obligations which admission to the College places upon the student.
4. Organizations conducting studies for administrative evaluation tests, etc.
5. Other appropriate persons in an emergency to protect the health and safety of the A. The submission of an application for admission to Southern Union represents a voluntary
student or other individuals attending the institution. decision on the part of the prospective student to participate in the programs offered by
the institution pursuant to the policies, rules, and regulations of the college and rules