Page 303 - SU Catalog 2017_18

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for selection include academic achievement and potential contributions to the community C. Definition of Educational Records
at large, and promise of future usefulness as a citizen. Student educational records are defined as those records, files, documents and other
materials which contain information directly related to a student and are maintained
All-Alabama Academic Team by the college or by a person acting for the college. Student educational records may
All-Alabama Academic Team nominations are made annually in conjunction with the include, but not be limited to, the following:
selection of the All-USA Academic Team. Southern Union shall nominate two (2) students a. Application for admission/readmission,
from each campus. The purpose of this program is to provide statewide recognition to b. Copy of letter of acceptance,
outstanding two-year college students based on academic and leadership performance. c. All transcripts of grades and other information on those records,
d. Placement test scores if applicable,
Ms. Homecoming e. Documentation of compliance with Selective Service registration if
A female student is selected by popular vote of the student population to receive this applicable,
honor at the annual homecoming basketball game. Qualifications and guidelines are f. Other information pertinent to the student’s attendance at the college.
specified in the SGA Constitution.
Specifically excluded from the definition of “educational records” and not open to
Southern Union Ambassadors student inspection are the following materials:
Southern Union Ambassadors serve as the official host and hostess group for various 1. Records of instructional, supervisory and administrative personnel which are in
activities on campus including orientation, registration, recruitment days, tutorial sessions, the sole possession of the maker and accessible only to the maker or a designated
tournaments, homecoming, and graduation. Membership is limited to those selected by assistant to the maker;
a screening process. Ambassadors must maintain a 2.75 cumulative grade point average 2. Records of campus police;
and their conduct must be above reproach. Southern Union Ambassadors represent the top 3. Records which are created or maintained by a physician, psychiatrist, psycholo-
students at Southern Union. Students apply for consideration through the Dean of Student gist, or other recognized professional or paraprofessional acting in a professional
Development. or paraprofessional capacity or assisting in that capacity and which are created, Handbook Student
maintained, or used only in connection with the provision of treatment to the student
STUDENT RECORDS POLICY and are not available to anyone other than persons providing such treatment or who
As Provided By could not be involved officially within the college, but such records are available
Public Law 93-380: Protection of Rights and to a physician or appropriate professional of the student’s choice, if requested.
Privacy of Parents and Students
Southern Union State Community College maintains information about students which D. Public Information
facilitates educational development of the student and effective administration of the college. The following is a list of public information which may be made available by the
In order to guarantee the rights of privacy and access as provided by the Family Educational college without prior consent of the student and is considered part of the public record
Rights and Privacy Act of 1974, Southern Union has formulated the following policies and of the student’s attendance:
procedures: 1. Student’s name
2. Student’s address (local and permanent)
A. General Policy 3. Student’s telephone number
No information from records, files, or data directly related to a student, other than 4. Date and place of birth of student
public information defined below, shall be disclosed to individuals, or agencies, out- 5. Major field of study
side the college without the written consent of the student, except pursuant to a lawful 6. Student’s participation in officially recognized activities, clubs,
subpoena or court order, or except in the case of educational or governmental officials organizations, and athletics
as provided by law. Information contained in such records may be shared within the 7. Dates of attendance of student
college. 8. Degrees and awards received by the student
Students shall have access to all such information with the exceptions set out below 9. The institution most recently previously attended by the student and dates of
in accordance with the procedure outlined within this policy statement. attendance.
10. The height and weight of varsity athletes.
B. Definition of Student 11. Photograph
For the purposes of this policy, a “student” is defined as, “any individual currently 12. Classification and level of study
or previously enrolled in any course(s) offered by Southern Union State Community
College.” Much of this information is routinely published in a Student Directory available
on all campuses. However, this information will not be made available if a student so