Page 89 - Smith College Student Handbook 16-17
P. 89

HOUSE EVENT REGISTRATION DEADLINES

                      All parties held by a house that involve alcohol, including “Senior Wine and Cheese events,” must be registered by Thursday, one
                       week before the event. For “Senior Wine and Cheese”, a sponsor may register multiple specific dates within a semester on one
                       form.
                      All small private events and apartment parties must be registered by three (3) class days before the event.
                      All house parties and events that are open to guests but do not involve alcohol must be registered with the coordinator of house
                       events by the Tuesday before the event.
                      A social event that is planned for ONLY “in-house attendance” and does not involve alcohol can be held in a public space of a
                       house by contacting the house staff for approval and does not need to be formally registered. The house staff will notify the area
                       coordinator. The area coordinator will notify pertinent college personnel of the event.

               ORGANIZATION EVENTS
               Organizations and Houses reserve space for events by completing 25 Live space request as least 2 weeks prior to the event. This is also where
               any technical needs or additional equipment can be requested.

               The general guidelines for events are as follows:

                      Organization events are held in a public location (Davis Ballroom, Campus Center) or in their own specified organizational space
                       (Unity House, Mwangi Center). Organizations cannot plan events in the houses.
                      All events must end at 1 a.m., all entertainment must stop at this time.
                      Alcohol service at events must stop a half hour before the event ends.
                      No student organization may hold a social event after 5 p.m. on the last class of the semester.
                      Failure to comply with social system guidelines, college policies and/or state or federal law will result in the suspension of event
                       registration privileges by the Office of Student Engagement and may also result in a referral to the College Conduct Board. Federal
                       state and local prosecution may also be possible.
                      Thereservations coordinator, in the Office of Student Engagement, has the responsibility of reserving space for the above
                       activities. Room reservations for events are made with the reservations coordinator by filling out a 25 Live space request.

               Guests
               A guest is defined as any person who is not officially assigned to live in the residential house hosting the event. This includes other Smith
               students, children, relatives of Smith students and Smith alumnae. Smith students must present their Smith I.D. All non-Smith students must
               present photo I.D. and sign in with their Smith host. For open social events, House Social Event Coordinators must have at least two people
               at the door at all times checking photo I.D.’s and ensuring that all guests sign in with their Smith host. All guests who have signed in will be
               given a bracelet upon admittance. The Smith host of a guest is responsible for the conduct of that guest. An event sponsor must be prepared
               to send away uninvited guests, guests without proper I.D. or guests who are causing a problem in the house.

               OPEN HOUSE PARTY
               For an open house party, any Smith student may attend without being on a guest list. Off-campus guests who are invited by Smith students
               must be accompanied by their Smith host and must sign in at the door. Smith students are allowed to host three (3) at an open party.
               Residence Life reserves the right to review this and make appropriate changes when necessary.

               CLOSED HOUSE PARTY
               For a closed house party, houses must have a pre-established guest list identifying everyone invited from outside the house. Smith students
               hosting a closed party are allowed to host three (3) guests at any given time. Guests at a closed house party must be on the pre-established
               guest list turned into the area coordinator by noon on Friday, prior to the event.

               HOUSE SENIOR BANQUETS
               This event is open only to residents of the house and graduating seniors who have lived in the house previously and have been invited back to
               be honored.
               SMALL PRIVATE EVENT AND APARTMENT PARTY
               An event sponsor is responsible for the conduct of their guests. An event sponsor must be prepared to send away uninvited guests or guests
               who are causing a problem in the house or apartment.

               Accessibility Policy
               Smith College is committed to compliance with both the spirit and the letter of the Americans with Disabilities Act. The goal of the college is
               to assure not only non-discrimination but to provide for full participation of persons with disabilities in all aspects of campus life.



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