Page 11 - CONTRACT POLICY MANUAL

c) Approve and confirm emergency purchases;
d) Encourage the procurement of “environmentally preferable” products in all solicitations, where
practical, that are executed by the County in accordance with current state and/or federal
regulations;
e) Review specifications written for the acquisition of services and commodities to ensure that
they are not unnecessarily restrictive and provide the County with the benefits of open and fair
competition; and,
f) Develop and maintain a procurement process which is fair, effective, and efficient.

§1.1-109 Responsibilities of the County Procurement Officer:

(1) The County Procurement Officer or authorized designee is responsible for the following:
a. Solicit bids/proposals for cooperative contracts for County-wide procurement of services and
commodities for department;
b. Establish policies and procedures to be followed by departments in the procurement of services
and commodities;
c. Establish policies and procedures to be followed by departments for the use of a Purchasing
Card Program to promote efficiencies for low dollar purchases;
d. Maintain the “vendors list”, as may be required, for use by departments purchasing units for
solicitation of bids and proposals;
e. Verify, on a periodic basis, that each Deputy Purchasing Agent obtains insurance certificates
for department purchasing contracts;
f. Identify and pursue other governmental department and other organizations cooperative
purchasing contracts, that may be executed, that would be beneficial for County use and where
appropriate, make these contracts available for use by each department in accordance with
Section 4.7 of this manual;
g. Manage a centralized program for the reuse of surplus County personal property to foster reuse
by other departments in accordance with Section 1.6 of this manual;
h. Sell and dispose of personal property, including electronic equipment, no longer required for
County use, in accordance with the current County “E-Waste Policy”, as well applicable state,
federal and county regulations;
i. Assist in identifying new advancements in technology and other innovations in public sector
procurement that would be beneficial for County use, and working with the County’s Chief
Information Officer (CIO), as appropriate, implement these innovations for County-wide use;
j. Develop training materials and conduct training programs for Deputy Purchasing Agents, their
supervisors, and others, as designated by department heads that ensures a County-wide
procurement process which is fair, effective and efficient, and ensures the integrity of the
County’s procurement process;
k. Deputize those trained in the procurement process when assured that they are adequately
trained to perform with the delegated authority of the County Procurement Officer;

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