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He shall agree the exact date and time of the audit with the department
manager concerned / project engineer at least six days prior to the audit.

f.2.3 An opening meeting will be held with the department manager / project
engineer concerned, where the auditor will explain the scope of the audit,
the method of reporting and the necessity and purpose of the closing
meeting.

f.2.4 Any non-conformities detected during the audit shall be recorded
individually and separately on a “non conformance report” form.

f.2.5 Upon completion of the audit the auditor shall communicate the results of
the audit to the department manager responsible for the area being audited.
f.2.6 Required corrective actions will be dealt with in accordance with customer
complaint, corrective and preventive action procedures. Corrective actions
and their completion dates will be proposed by the department manger /
project engineer during the closing meeting and shall be agreed by the
auditor. The relevant section of the non-conformance report will be
completed by the auditor.

f.2.7 Copies of the non-conformance reports shall be given to the department
manager / project manager responsible for the area being audited, who
shall file them. Originals will also be returned to the management
representative for monitoring purposes.
f.2.8 During the audit the auditor may make observations which could identify
areas within the system that require improvement such observations should
be included in the audit report for review by the management representative.

f.3 Follow up audits
f.3.1 After the agreed time for completion of corrective actions required has
elapsed, the management representative will initiate a follow up audit to
verify the implementation and effectiveness of the corrective action taken.

f.3.2 The results of the follow up audit shall be recorded on the original
nonconformance report maintained by the management representative
for reference or further action as required.

f.3.3 Should the agreed corrective actions not be complete or not be effective,
the management representative will discuss further corrective actions as
necessary and / or agree a new time frame for completion with the
department manager / project engineer concerned and the above
procedure in clause f.3.1 will be followed

f.3.4 Any corrective actions still outstanding after the second follow –up will be
reported via the management representative to the general manger for
further action.
f.4 Management review

f.3.5 The management representative shall summarize the findings of internal
quality audits, including resulting corrective / preventive actions, for
presentation during management review. This can be done in form of audit
summary report.
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AL HABBAI - QUALITY MANUAL