Page 36 - Computing Book 8

Handling Databases Class 8

• Save the query with the name of Employees
after 2008 and close and run the query from
the object panel.
• You will see the list of employees who have
joined after that specific date.
• Similarly, we can sort all the employees who
reside in a specific city.
• For a complex level query, we can also take
user inputs using a simple ? symbol for the criteria.
• Save and run the query and this time you will observe a
dialogue box will appear asking parameters.

Create Forms and Reports Through the Wizard:
Forms in Access are like display cases in stores that make it easier to view or get the items that you
want. MS Access is not just a database software, it also gives us the liberty to use it as a software
solution for business organizations, and to fulfil this purpose using forms are one essential part
where a user can access or enter the relevant records in a database. Since forms are objects through
which you or other users can add, edit, or display the data stored in your Access desktop database,
the design of your form is an important aspect.

Creating Forms:
There are a few methods you can use to create forms in Access. One of the easiest ways to create a
form is with a wizard.

• Open your Database and go to the Create tab. In the
Forms group, in the upper right-hand corner, you will
see the Form Wizard button.
• Click on that button to launch the Form Wizard
• On this first screen in the wizard, you can select fields
that you want to display on your form, and you can
choose from fields from more than one table or a
query.
• Let us assume we want to simply have a quick form
that we are going to use for data entry for our
employee information.
• From the Tables/Queries drop-down list, select
tblEmployees table. Click on the double arrow to move
all the fields at once and click next.
• After clicking next, the Form Wizard will ask for the
layout that we would like for our form. We have the
columnar, tabular, datasheet and justified layouts. We
will choose the columnar layout here and then click Next.
• On the next windows we need to give a title to our form
i.e. EmployeeForm.

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