Page 38 - Computing Book 8

Handling Databases Class 8

tbleEmployee and one field of StartSalary from tblHRData.
• After adding five fields from tbleEmployee change
the table to tblHRData and add StartSalary field.
• In the next step select the by tblHRData option and
click next.
• In the next window there will be an option for a
grouping a record under any field, which is used for complex reports,
simply click next to the sorting window.
• In this window you can sort the fields as per the preference needed
for the report and click next, options for sorting these fields are
limited to four.
• In the next window select the layout and orientation of your report
as per your preference.
• There would be a checkbox below these settings indicating “Adjust
the field width so all fields fit on a page”. Keep this option checked
as it will automatically adjust all the placement smartly and
properly.
• In the next window name your report as per your preference,
below this option you will see an option for preview and
modification select the
Preview option and click
finish.
• This would be the output
of your report.
• As you can see the
Employee ID heading is
somehow left out. This can be fixed using the design view mode.
nd
• To access the design view mode right click on the Payroll Details Report Tab and click on 2 last
option of design view.
• From this option, you
can resize the fields of
First Name and Last
name a little short to
adjust Employee ID field
like a text box in MS Word.
• Save and close the report and reopen it
from the object menu on the left.

Import and Export Data in MS Access:
In MS Access we can import and export data from multiple sources like MS Excel, MS Access, Text
file (delimited or fixed-width), XML, ODBC Databases (For example, SQL Server). Importing and
exporting data is easy in MS Access using wizards.

The City School /Academics/Computing Curriculum/Class 8/2020-2021 Page 37 of 75