Page 35 - Employee Handbook 1-2015 rev9

B. Vacation Leave

Your annual paid vacation leave is accrued on a pro-rated basis. The length of service
you have had with the City will determine your rate of accrual. Scheduling of vacation is at
the discretion of the supervisor and depends upon the staffing needs of the City and
departmental vacation scheduling procedures.

As a full-time employee, you are eligible for annual paid vacation under the following
schedule:

YEARS RATE OF ACCRUAL/ NUMBER OF VACATION DAYS/
OF SERVICE HOURS PER BI-WEEKLY 12 MONTHS OF EMPLOYMENT
1 3.08 10*
2-4 3.70 12
5-9 4.62 15
10-14 5.54 18
15-19 6.16 20
20+ 7.40 24

*The first five days of accrued vacation will be credited after six months of continuous
employment.

At the end of any calendar year, accrued unused vacation in excess of thirty (30) days
shall be converted to sick leave on a one-for-one basis with no maximum. Upon termination of
employment, an employee shall be paid for all accrued and unused holiday and vacation leave.

An employee approved for leave under FMLA may choose to use paid vacation leave
while they are out to continue being paid. In accordance with the provisions of the Family and
Medical Leave Act, whenever vacation leave is used to cover an absence due to sickness or
injury, the medical examination and/or certification requirements of the sick leave policy shall
apply.

C. Benefits for Part-Time and Temporary Employees

Part-time and temporary employees will become eligible (certified) for the health care
benefits after they have worked an average of at least 30 hours work per week for a 6 month
look-back period. For the following benefits, part-time and temporary employees qualify after
they have worked an average of at least 30 hours work per week for a six month period:

 Holidays. The number of paid holiday hours for each holiday is equal to the length of
the employee's average workday: 6 hours for a 30-hour work week; 7 hours for a 35-
hour work week and 8 hours for a 40-hour work week.
 Vacation. Vacation is accrued at the average rate of 3.08 hours bi-weekly.
 Sick leave. Sick leave is accrued at the rate of 12 average workdays per year.
 Flexible benefits program

City of Winston-Salem Employee Handbook November 2014 Revision 26