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military duty, for the difference between military base pay and the employee's regular pay for three
(3) months for each completed full year of service with the City. Employees with less than one
(1) year of service will be paid the supplement for one (1) month. The employee may receive the
military supplement on a monthly basis provided the employee submits proof of base pay or leave
earning statement. The City will continue to provide the supplement for a minimum of thirty (30)
days or for three (3) months for each completed full year of service, whichever is longer, and
flexible spending, health and dental insurance benefits as long as the full-time employee is on
active military duty and continues to pay the employee’s normal share of the costs. Employees
have the option of having the premium deducted from the supplement pay or making other
arrangements for payments to be paid directly. Once the benefit period ends, the employee may
elect to continue benefits under the Public Health Services Act (PHSA). The employee may also
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elect to continue benefits under the PHSA on the thirty-first (31 ) day after military leave
commences.

Part-time city employees who are certified for benefits will be eligible to continue flexible
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spending, health, and dental benefits for 30 days. On the 31 day, the employee may elect to
continue benefits under the Public Health Services Act. Only full-time employees may receive a
salary supplement.

Employees working in part-time, temporary or seasonal positions are not eligible for
compensation by the City for Military Leave.

Reserve unit weekend drill schedules are normally distributed for the following calendar
year in September. Within two weeks of receipt of this schedule, employees must notify their
supervisor in writing of the dates they expect to be absent from work due to weekend drill schedule.
When a weekend drill interferes with the City work schedule, the employee should, if possible,
reschedule the weekend drill. Occasionally, weekend drills are rescheduled by the military. When
this occurs, reservists are given at least a two week notice of such change. It is the employee’s
responsibility to notify their supervisor immediately upon receipt of the change in drill schedule.

Should you anticipate military leave of any type, call the Human Resources Department to
discuss your reinstatement rights and privileges.

J. Jury Leave

If you are summoned to duty as a juror, you should notify your supervisor immediately.
Full-time city employees who are summoned as a juror will be granted leave with regular pay for
the period of service. No charge will be made against your annual leave, and you may keep any
juror's pay you receive. Part-time, temporary and seasonal employees may be granted time off
without pay when summoned to serve as a juror.

K. Leave of Absence without Pay

Leave without pay for a justifiable reason may be granted by the department head to any
employee certified for benefits, not to exceed two weeks within any twelve month period of time.
Leave for a longer period of time must be approved by the City Manager or his designee, not to

City of Winston-Salem Employee Handbook November 2014 Revision 35