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Leave Bank, or receive direct donations from other employees.

Participation

Both full-time and part-time City of Winston-Salem employees with 12 or more months
of employment are eligible to enroll in the Shared Leave Program. In order to become a
participant, an employee must contribute at least eight (8) hours of vacation time during the
annual enrollment period.

Definitions

a. Serious Medical Condition. Non-work related medical conditions as defined by
the Family and Medical Leave Act (FMLA), which would cause the employee to
be without wages for 160 consecutive hours that the employee otherwise would
have been working.
b. Catastrophic Medical Condition. Serious, incapacitation and/or life threatening
non-job related medical conditions requiring an extended treatment and/or
recovery period causing the employee to be without wages for 160 consecutive
hours for which they otherwise would have been compensated.
c. Immediate Family Member. Spouse, child (biological, legally adopted, court
appointed, foster or legal guardianship), parent (including spouse’s parents).
d. Direct Donation. Leave donated from an employee to a qualified, named
recipient.
e. Shared Leave Committee. A City Manager-appointed committee consisting of
three (3) voting members from different city departments, charged with
evaluating requests to receive donated leave and making decisions accordingly.
f. Recipient. An employee meeting all requirements for the shared leave program
who has also enrolled in the program, and is requesting or receiving shared leave.
g. Donor. Any city employee donating leave time to an eligible shared leave
recipient.
h. 12 Month Period. Measured from the time recipient begins receiving shared
leave.

Program Requirements and Procedures

Recipient

Eligible employees with serious or catastrophic medical conditions affecting either the
employee or an immediate family member may request donations of leave from the Shared
Leave Bank and may receive direct donations of sick leave from other employees. Eligible
employees with serious medical conditions may receive direct donations of sick leave from other
employees. In order to be eligible to receive leave, the requesting employee must have received a
rating of “solid performer” or better on their most recent performance appraisal and must have

City of Winston-Salem Employee Handbook November 2014 Revision 37