Page 49 - TCS ICT Book 8

The City School 2021-2022

Types of Data Description

Short Text Text or combinations of text and numbers, including numbers
that do not require calculating (e.g. phone numbers).
Long Text Lengthy text or combinations of text and numbers.

Number Numeric data used in mathematical calculations.
Advance Imaging
Date/Time Date and time values for the years 100 through 9999.

Currency Currency values and numeric data used in mathematical
calculations involving data with one to four decimal places. Handling Databases with Research

AutoNumber A unique sequential (incremented by 1) number or random
number assigned by Microsoft Access whenever a new

record is added to a table.

Yes/No Yes and No values and fields that contain only one of two

values (Yes/No, True/False, or On/Off).

Creating Database in MS Access

Follow the steps below to create your first database in MS Access:

1. To create a database from a

template, we first need to open

MS Access.
2. Select Blank Database. Enter the
name and click the Create button.

3. Access will create a new blank

database and will open up the
table which is also completely
blank.

4. After selecting a template related

to your requirements, enter a
name in the File name field and
you can also specify another

location for your file if you want

and save it with your relevant
name.

49