Page 50 - TCS ICT Book 8
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The City School 2021-2022
3.5. Understanding Tables in MS Access
All tables are composed of horizontal
rows and vertical columns, with small
rectangles called cells in the places
where rows and columns intersect. In
Access, rows and columns are referred to
as records and fields respectively.
A field is a way of organizing information by type. Whereas, A record is one unit of
information. Every cell on a given row is part of that row’s record.
Each record has its own ID number. Within a table, each ID number is unique to its
record and refers to all of the information within that record. The ID number for a
record cannot be changed.
Creating Tables in MS Access
When you create a database, you store your data in tables. You should always start
your design of a database by creating all of its tables and then creating any other
object. Before you create tables, carefully consider your requirements and determine
all the tables that you need.
Create the first table that will store the basic contact information concerning the
employees as shown in the following table:
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