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d. To maintain a good relationship between superiors and subordinates
e. To act as future reference
f. To provide information for decision on similar cases

Structure/Parts of a Tippani
Parts of Tippani may vary per the nature of the organization but commonly following
are the parts of a Tippani.
a. Subject: At the top of the Tippani, subject is written in different style to attract
the attention. Subject is written to address the objectives.
b. Body: It is the main part of a Tippani, and it explains why the Tippani is being
drafted.

c. Opinion and Suggestions: It is the part where the lower level staff provides
suggestions or gives opinion on the given issue or subject.

d. Decision: Positive or negative decision is taken by the final authorities after
reading the Tippani and suggestions and opinions on the issue.

Drafting a Tippani
Since Tippani is drafted at lower level, a number of points are to be considered while
drafting it. Language, order, space, page set up, etc. are taken into consideration
while drafting Tippani. It is an important clerical task and needs good skill. Generally,
the following important points should be considered while drafting a Tippani :

a. Structure of Tippani should be kept in mind i.e. subject, should be at the top of
the Tippani.
b. It is presented to the upper level so language should be polite and clear.

c. It should be drafted within the boundary of existing laws, rules, regulations
and facts.

d. If suggestions and opinions are given, they should be logical.
e. It should be backed by necessary documents for evidences.
f. If decisions are made before on similar cases, it should be mentioned clearly.
g. A Tippani should be verified and signed by the concerned authorities.

h. Each page of Tippani should be signed before presenting to the upper level.
i. Tippani should not be too long and ambiguous words should be avoided.
Here is a sample of Tippani written in an office by its manager to all concerned
employees.

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