Page 28 - Office Practice and Accounting 10

iii. It ensures easy cross-referancing.
iv. A good indexing system helps to increase the goodwill of an office.

v. It serves as an essential aid to the filing system
vi. Good indexing not only provides location of records, but also serves as a
reference for minor information regarding the file. For example, name, address,
telephone no., etc. of a person or organization can be obtained from the index.
vii. It also helps to reduce fatigue and boredom of employees while searching for
information.

EXERCISE

Give short answer to the following questions.

1. What is filing? Explain its objectives.
2. Give the meaning of filing and explain its methods.

3. What is alphabetical filing system? Mention merits and demerits of it.
4. What is subject filing method? Mention advantages and disadvantages of it.
5. What is vertical filing? Mention its merits and demerits.
6. What is horizontal filing? Mention its merits and demerits.

7 Define geographical filing method and mention its merits and demerits.
8. What is geographical filing? Mention its merits and demerits.
9. What is indexing? Mention its importance in filing.
10. What are the modern filing systems? Explain any one with its merits and
demerits.

One short question of 5 marks will be asked from this unit.

22 Office Practice and Accounting 10