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– Notice – It states place, day, date and time of meeting.
– The heading agenda.
– Items of ordinary issue.
– Items of special issue.
– Any other issues.
– Date of next meeting.
– Reference and date.
Agenda is usually sent along with the notice of the meeting. The notice and agenda
are usually combined in one document. The portion at the top is known as the notice.
The agenda is the middle portion of the document.

Notices and Agenda

Arohi Toys Manufacturers,
Fikkal
The quarterly meeting of the Board of Directors will take place on Monday, 3rd
August, 2017 at 4:00 p.m. in the meeting hall.
Agenda :

1. Apologies for absence
2. Minutes of the last meeting
3. Matters arising from the minutes
4. New branches
5. Reorganization of production facility
6. Any other business
7. Date of next meeting
Mrs. Pokhrel
(Secretary)

25-07-2017

Sometimes, the agenda is prepared after the circulation of the notice in order to enable
the members to include in the agenda any item that they would like to be discussed
at the meeting. Occasionally, if the chairperson and the secretary do not want the
members to know the items to be discussed, the agenda is not circulated.

Preparing agenda is a very useful practice. It will guide all the participants to reach
the goals of the meeting.

88 Office Practice and Accounting 9