Page 96 - Office Practice and Accounting -9

Endorsement of minute

Endorsement of minute is act of signing of minute which is an essential safeguard
against tampering. It is desirable that page of the minute book is dated and signed by
the chairperson and the other present members in meeting. It is the act of approving
the decision made in the meeting after detail discussion on the agenda. It is common
practice to collect the signature on the same day of meeting but 24 to 48 hours can be
given to the members for amendment or oppose the decision. If none of the members
oppose within the stipulated time, the decision is said to be approved. The last page of
the minute of every meeting must be signed. Once minutes are approved and signed,
even a court of law accepts them as evidence of the proceedings.

Seminar
A seminar refers to the discussion in a small group of people belonging to one field
of knowledge. The purpose is to present and discuss results of original research or
advanced study through oral or written reports. It may also be organized for cross
fertilization of ideas. Generally, one person presents a lead paper incorporating his
findings and then there is an in-depth discussion on the material presented.

The other members are knowledgeable and take active part in the discussion. They
closely interact with the lead speaker by expressing their views as seen from their
individual angles. The doubts, if any, are sought to be clarified by putting specific
questions.
In the university context, the seminar refers to the discussion by a group of advanced
level students under the supervision of an instructor.

EXERCISE
Give very short answer to the following questions.

1. Define meeting in short.
2. Write the full form of AGM.
3. What is an agenda?
4. What are the types of minutes?

Give short answer to the following questions.
1. Define meeting. Explain its types.
2. Write the procedure of meeting.
3. What is a minute? Explain its structure.
4. What do you mean by drafting a minute? Mention points that should be kept in
mind while drafting a minute.
5. Explain any four types of company meeting.
6. What is seminar? Explain in brief.
7. What is endorsement of minute?
8. Draft a minute of an imaginary meeting held in your school.

92 Office Practice and Accounting 9