Page 24 - The John Adair Handbook of Management and Leadership

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The Adair urgency/importance matrix

Important Top Priority (1) Medium Priority (2)
Important and urgent Important but less urgent
a a

b b
c c

Medium Priority (3) Low Priority (4)
Urgent but less important Less urgent and less important

a a
b b

Less c c
important
Urgent Less urgent

In the matrix you can identify tasks to:

1 do now
2 plan for (to use quality time)
3 do quickly (not requiring quality time)

4 do later or perhaps delegate.

This approach has also been called the Four-D system:
Drop it, Delay it, Delegate it or Do it.

You should shape your plan for the day by listing the various
components, prioritising them and planning the time accordingly.

14 The John Adair Handbook of Management and Leadership