Page 40 - PRIVATE & CONFIDENTIAL

8. AUTHORISED ABSENCE POLICY

GENERAL

You must ensure that any time off (other than in the case of sickness) is authorised in
advance by your line manager. You should complete an absence form on your first day
back at work.

PERSONAL APPOINTMENTS

You are requested to arrange any personal, medical (except for
ante-natal appointments) or dental appointments outside working
hours. Where this is not possible, you must obtain permission from
your line manager before taking any time off and appointments
should be arranged appropriately to minimise any disruption to the
company. You will be offered the opportunity to make time up,
swap a shift or take the time off as unpaid (except for ante-natal
appointments – refer to section c - maternity rights policy for more
information).

TIME OFF FOR PUBLIC DUTIES

You are entitled to ask for time off work for specific public duties. There is no statutory
right to be paid for this time off. The permitted amount of time off is that which is
reasonable in the circumstances.

The public positions for which there is a right to time off are as follows:

• Justice of the Peace
• Members of a local authority, e.g. local councillors
• Members of a statutory tribunal
• Members of a police authority
• Prison visitors
• Members of health bodies e.g. NHS trusts, health authorities, etc
• Members of education bodies e.g. managing or governing bodies of local
authority educational establishments, grant maintained schools, school councils,
colleges of further education, etc
• Members of the Environmental Agency

JURY SERVICE

You are entitled to time off work for jury service. You should notify your line
manager immediately on receipt of the jury summons, giving full details.

You will not normally be paid for this time off and are advised to claim the expenses
to which you are entitled from the court. These will normally include compensation
for loss of earnings.