Page 136 - Smith College Student Handbook 16-17

b. All candidates and those who are campaigning on the candidate’s behalf must sign their name to every
advertisement and conversation (i.e. every post on Facebook).
c. Every Facebook post, page, and photo must have a tag to the Elections and Appointments page.
7. Chalking is permitted. All chalking must be consistent with the Smith College policy on chalking.
a. All chalking is ONLY allowed on asphalt sidewalks.
b. No chalking is to be done on brick surfaces, stairs leading to buildings, or the buildings themselves.
c. All chalking must be signed in accordance to the Student Handbook rules.
d. This is in accordance with the Smith College Chalking Policy, and failure to comply will result in
immediate disqualification.
8. Debates and coffee hours (independent of the SGA sponsorship) can be held at the discretion of the candidates, but are
subject to the approval of the Elections and Appointments Committee Chair.
a. This includes all house teas, organization meetings and any other campus events or gatherings at which the
main focus will be on the candidate.
b. The Elections and Appointments Committee must be notified of attendance at said meetings. Failing to
comply will result in a strike.
9. Campaigning is strictly prohibited from taking place inside any campus computer lab or library.
10. It is the responsibility of the candidate to remove all campaign material once elections are over.
11. Non-Sanctioned campaigning materials include the following: table tents, mailbox stuffers, etc. Fliers are only permitted
on public boards.
12. Hatch Act
a. Those in a position of power, including but not limited to a seat of the SGA Cabinet, SGA Senate,
Organization E-boards and ResLife are not allowed to use that power to advance their campaign. Examples
of this include but are not limited to:
i. Using organization time to campaign
ii. Using organizational resources such as printing for their own campaigns
iii. Using an organization’s money to fund their own campaign
iv. Using an organization’s code to reserve space for their own campaign talks or meetings

SECTION 5. CAMPAIGN FINANCES

A. Campaign Budget Forms
1. Candidates must download and submit a mandatory campaign budget form from and to the Smith Social Network.
a. Late budgets or receipts will not be accepted.
b. Candidates do not need to include taxes on their budget forms.
c. Budgets received late or not received at all will result in the disqualification of the candidate.
d. Any and all problems with budgets shall be resolved before campaigning begins.
e. The Elections and Appointments Committee will email and phone each candidate with any potential
problems. The candidate has 24 hours to resolve the issue with the Elections and Appointments Committee.
f. If the candidate fails to return the committee’s emails or phone calls, the candidate will be disqualified and
removed from the ballot.
g. Every candidate MUST submit a budget form, even if campaigning materials are not purchased. This shall
include a list of every item planned for use and from where it was obtained.
B. Campaign Materials and Monetary Limit
1. All supply purchases must be recorded and documented with proof of a valid receipt.
2. There is a $10 limit for ALL candidates
3. If a candidate exceeds the budget, the Elections and Appointments Committee reserves the right to confiscate those
items that went over budget. Choice of items is at the discretion of the Elections and Appointments Committee.
4. Candidates will not be reimbursed by the SGA for campaign purchases.
C. Donations
1. Donations are allowed to the monetary limit of $10.
2. Donations includes any items taken or borrowed from houses, acquaintances, family, or Org offices, etc.
3. All donations must be noted on the campaign budget form and turned in at the proper time.
4. Candidates must provide proper price quotes for all donations.
D. All budget forms shall be approved by the Elections and Appointments Committee prior to the start of campaigning
SECTION 6. WRITE-IN CANDIDATES

A. A write-in candidate is defined as someone whose name does not appear on the official ballot, but may still be elected.
1. Write-in candidates are subject to all Elections and Appointments guidelines regarding campaigning, especially “word of
mouth” campaigning (phone, email, etc.).
2. Write-in candidates may not make a banner or use any other form of sanctioned campaigning.
3. In order for a write-in ballot to be counted, the position must be a contested one with at least one official candidates
(i.e. approved candidates).
B. Violation of any one of these regulations will result in the nullification of all votes cast for a write-in candidate.

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