Page 131 - Smith College Student Handbook 16-17

SECTION 2. TERM OF OFFICE OF MEMBERS

A. The term of office of the conduct board is one year if elected as a rising senior or as a current senior and two years if elected as a
rising junior or as a current junior. "Rising senior" is defined as any student who will have accrued 96 credits by the end of the
spring semester in which the appointment is being sought. "Rising junior" is defined as any student who will have accrued 64
credits by the end of the spring semester in which the appointment is being sought.
1. Each board member is responsible for sitting on assigned hearings, attending mandatory trainings and meetings, and
adhering to the conduct board bylaws including the confidentiality code.
2. Membership is contingent upon maintaining good academic and social standing with the college.
3. If a member does not fulfill the responsibilities as outlined in these bylaws, or if a member is placed on academic or
disciplinary probation, the board member may be removed from their position by the chair and vice chair, in
consultation with the conduct board adviser.
4. When a conduct board member resigns, the chair and vice chair may decide whether the student is to be replaced. If it is
decided to replace the student, the chair and vice chair will hold interviews and appoint a new member.
B. The incoming chair and incoming vice chair shall be appointed by the outgoing current chair, outgoing current vice chair, and the
conduct board adviser and must have a minimum of one semester of previous board experience.
1. If the chair resigns or is otherwise unable to complete their responsibilities as chair, the vice chair shall become chair. A
new vice chair shall be appointed by the new chair and the conduct board adviser from the remaining members. A new
member may then be appointed to replace the member chosen to be vice chair by the new chair and new vice chair
through the application and interview process.
2. The Chair of the Conduct Board shall meet with the SGA President twice a semester to converse on any trends or
events that is affecting the students and the code of conduct, so long as it does not break confidentiality.

SECTION 3. TYPES OF HEARINGS
A. Conduct Board Hearing - five member panel of students, with the support of a conduct board advisor, hearing cases and
determining responsibility and sanctioning for policy violations brought forward by members of the Smith College community.
B. Administrative Settlement - an administrator sanctioning meeting with a student admitting responsibility for policy violations
brought forward by members of the Smith College community.
C. Administrative Hearing - to follow the procedures of the Conduct Board Hearing, used at the discretion of the Dean of Students.
For example, but not limited to when there is a clearly demonstrated need for expediency or when the Conduct Board cannot be
convened due to academic year timing. In rare instances, the conduct board may refer cases directly to the conduct board adviser.

SECTION 4. JURISDICTION

A. The chair, vice chair, and the conduct board adviser may change or modify its rules and procedures, including those in this Article
VIII, to apply to particular facts, circumstances or cases before it, in review with the SGA cabinet.
B. Five members of the conduct board (excluding the adviser) will constitute the number needed to conduct a conduct board hearing.
One member of the administration, approved by the Chair of the Conduct Board and adviser to the Conduct Board, can adjudicate
an administrative settlement with a signed agreement by the student who is the subject of the complaint.
C. The college conduct board has jurisdiction over alleged infractions of all nonacademic rules committed by Smith College students,
on or away from campus.
D. A member of the administration designated by the dean of the college, usually the dean of students, will serve as the conduct board
adviser and be consulted for information, advice, and consultation regarding the processes of the conduct board.
E. A college administrator selected by the conduct board adviser will advise each conduct board hearing in the role of hearing adviser.

SECTION 5. REFERRALS

A. Members of the Smith College faculty and administration may refer cases to the conduct board including those reporting to the
college from outside of the Smith College community. All referrals should be made in writing and sent to the chair in care of the
conduct board adviser.
B. The head resident, area coordinator, or house president may refer cases to the conduct board.
C. Any student has the right to refer a case to the conduct board.

SECTION 6. POWERS, DECISIONS, AND EFFECTS OF NONCOMPLIANCE

A. The conduct board and its designees have the authority to enforce its decisions and to impose sanctions. The conduct board's
authority includes, but is not limited to, the ability to issue oral or written reports, to order disciplinary probation or transfer of
living arrangements or to order other appropriate sanctions. Parents may also be notified of the student’s violation(s) at the
discretion of the board and the dean of the students’ designee.
B. Sanctions of suspension, dismissal, or permanent separation may only be recommended through a conduct board hearing, and only
the president of the college may impose such sanctions.

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