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f.3 The general manager will distribute an annual letter to department managers/project
engineers requesting them to ascertain whether any employees within their
department or site require any form of training.

f.4 Where training needs are identified, details should be given to the general manger
in writing and should include the nature of training and any specific content
required. The appraisal forms shall then be passed to the general manger who
shall summarize training requirements for management review.
f.5 All training requirements whether identified through the above or otherwise, shall
be discussed and reviewed by senior management and highlighted during
management review. Following this review and agreement on necessary training
a suitable training plan shall be drawn up.

f.6 Training may be conducted in-house or by external trainers and this should be
considered in the plan. All training plans must be approved by the managing
director prior to implementation.

f.7 Once the training plan is approved the relevant department manager / project
engineer shall be informed and the members of staff concerned shall enter an
agreed training programme. A copy of the approved training plan shall be copied
to the public relations officer who shall enter details of the agreed training on to
the training record form held in the personnel file for the relevant employee.

f.8 The department manger / project engineer or, where appropriate, the public
relations officer shall monitor training to ensure that it is proceeding as
programmed. Proof or completed training may be in the form of a certificate if
conducted externally or verbally if in-house. In all cases the training record must
be singed by an authorized person to show that training has been completed.

f.9 The following are authorized to sign the training record form; general manager,
management representative, department managers / project engineers or public
relations officer.

g. RECORDS
All training records will be maintained by the public relations officer for each individual
for the duration of employment plus one year.
h. FILING

The master copy of this procedure shall be filed by the management representative,
together with other procedures, under the number QAP 180.
i. ATTACHMENTS

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