Page 101 - Employee Handbook 1-2015 rev9

S. Dismissal

If an employee is dismissed, he/she shall be notified, in writing, by his/her
department/division/office head or the City Manager. The notification shall be delivered
personally to the dismissed employee or by registered mail to his/her last known address. A
copy of the dismissal is to be placed in the personnel files for such employee and is to be treated
as confidential and subject to inspection only in those instances stated herein. No city personnel
staff shall disclose to anyone other than the employee (except as provided above) any facts
relating to the dismissal, it being the purpose of this section that the reasons for dismissal shall
not become public information as a result of a voluntary disclosure by any City personnel.

All dismissals must be preceded by a suspension of no less than five work days to allow
you to appeal to the City Manager, as provided in the City of Winston-Salem Personnel
Resolution, and must be approved by the City Manager.

If notice of appeal is filed timely, the suspension shall remain in effect until the appeal
procedure is completed. The suspension runs concurrently with the appeal period.

If you are suspended pending dismissal, appeals of this action should follow the
provisions of the grievance procedure. The employee may seek the assistance of supervision,
Human Resources staff, counsel or chosen representative in preparing his/her appeal.

In accordance with the hearing provisions of the grievance procedure, the decision of the
City Manager in such cases is final.

T. Grievance Procedure

All employees of the City of Winston-Salem have the right to submit grievances for
orderly settlement. It is City policy to address all grievances promptly and fairly.

A grievance is a complaint, view or feeling that insufficient consideration or unfair
treatment has been given the employee or the employee's group in the employee's department
pertaining to employment conditions, to relationships between the employee and the employee's
supervisor, or to relationships between the employee and other employees.

Any complaint or grievance which is covered under another set of rules is excluded from
this procedure. City employees are encouraged to present complaints or grievances initially to
immediate supervisors and then to higher levels of supervision. Employees who have a
grievance against their supervisor may present the grievance to the next higher level of
supervision or succeeding higher levels of supervision. No employee shall be retaliated
against or suffer discrimination, coercion, restraint, or reprisal of any kind as a result of
filing a grievance under the provisions contained herein.

An employee also has the right to be represented by a single citizen or an attorney
beginning at the division head level through the final stage of the grievance procedure before the
City Manager.

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City of Winston-Salem Employee Handbook (January 2015 Revision)