Page 97 - Employee Handbook 1-2015 rev9

IX. Disciplinary Action

Any violation of City computing policies will result in appropriate disciplinary action up
to and including termination. It is the responsibility of each supervisor to enforce proper staff
compliance with computing policies.

O. Workplace Inspections

In order to ensure compliance with various City policies, it may be necessary for the City
to conduct workplace inspections. The items in the workplace which are subject to inspection
include City-owned or leased property ("City property") including, but not limited to, voice-mail,
e-mail, computers, telephone records, lockers, pagers, cell phones, offices, vehicles, equipment
and desks, all of which are items provided by the City to employees to conduct City business.
The City's technology infrastructure, as defined in the Information Technology and Computing
policy, is subject to monitoring, recording, periodic audits and inspection in accordance with said
policy. All other City property shall be subject to inspection based upon the workplace
inspection policy. Unless otherwise provided, all City property shall be subject to inspection
when the City has reasonable suspicion to believe that an employee:

(1) is in possession of, has used or has immediate access to, or has stored or
transported a weapon in violation of the City's policy on preventing violence in
the workplace; or
(2) is in possession of , has consumed, stored, or transported alcohol and/or drugs in
violation of the City's policy on drug and alcohol testing; or
(3) has abused, damaged, misappropriated, stolen or engaged in the careless waste of
City property including City funds; or
(4) has engaged in other work-related misconduct which justifies a workplace
inspection.

Personal items, including, but not limited to, purses, briefcases, book bags, knapsacks,
and lunch containers, brought by an employee into the workplace are subject to inspection based
upon reasonable suspicion as defined herein and for the same reasons, as outlined above, for
which City property may be inspected.

Workplace means all City property as well as any location or facility where an employee
may be expected to perform any task related to the requirements of his or her job.

Reasonable suspicion means an expressible belief based on specific observed facts or
behaviors and rational inferences drawn from those facts or behaviors. Reasonable suspicion
may include, but is not limited to, direct observation(s), an admission by the employee, or a
report from a reliable and credible source (including another employee). The scope of the
inspection should be reasonably related to the objectives of the inspection and should not be
excessively intrusive.

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City of Winston-Salem Employee Handbook (January 2015 Revision)