Page 96 - Employee Handbook 1-2015 rev9

VI. Desktop Environment

The desktop computer used to access technology infrastructure components is provided
to aid the individual in the accomplishment of City business. As part of the City’s technology
infrastructure, the desktop must operate in coordination with other infrastructure elements. To
assure compatibility of all hardware and software, any software installed on the desktop must
conform to the City’s standard desktop requirements.

VII. Software Use

A software license grants the purchaser permission to use the software, but does not
transfer ownership. The unauthorized duplication of software constitutes copyright
infringement, violation of federal law, regardless of whether it is done for sale, for free
distribution or for the copier’s own use. Software usage should observe the following
guidelines:

 All software used on the network and on individual desktops must be licensed.
 All software is to be used in accordance with the software license agreement.
 Unlicensed software will be removed and its use reported to the appropriate
department head and assistant city manager.
 Employees who make copies of software are liable for the resulting copyright
infringement whether or not they know their conduct violated federal law.

VIII. Computer Code of Ethics

It is the responsibility of each person who uses City technology resources to adhere to a
basic code of computing ethics. Individuals using the City network should adhere to the
guidelines set for in the Information Technology Policies and Procedures which can be found on
the Employee Center at:
http://wshome.cityofws.org/portals/1/pdf/IS/ISPoliciesProcedures_jan2009.pdf.

The Code of Ethics requires that employees:

 use available technology resources to promote City operations and services in
accordance with the City’s information technology objectives and goals.
 use technology resources in an effective and efficient manner.
 remove files and messages when no longer needed, consistent with state retention
laws.
 demonstrate respect for the privacy and rights of others in all communications.
 clearly identify all communications and acknowledge authorship of personal opinions
and observations.
 not engage in advertising or commercial activities for personal gain or non-city
business purposes.
 not send repeated communications that are unsolicited, unwanted, or intrusive.
 not engage in any activity which is unlawful, illegal, or inappropriate.

87
City of Winston-Salem Employee Handbook (January 2015 Revision)