Page 11 - Account 10

ix. Each officer receiving it should study carefully to ensure that it does not fall short
of any necessary information. Then, he/she should add his recommendations for
the approval of the case along with his signature and should forward it to the senior
authority for further procedures.
5. Specimen and Example of Memo

Memo may be written for the approval of establishment or upgrading of academic
institutions, creation of posts, approval of leave of the employees, etc. against the
respective application. The following is an example of a Tippani for the approval of sick
leave of a teacher in a school.
Approval of sick leave

United Academy
Pokhara, Kaski
Tel. No. 061-523804
Ref. No. 111/075/76 Date: 2075/10/16
Tippani and Order

Sub : Approval of sick leave of the Nepali Teacher Mr. Bhuban Acharya

Dear sir,
The letter of application for the approval of sick leave submitted by Mr. Bhuban
Acharya, the Nepali Teacher, of this school on 14-10-075, along with the doctor’s
certificate, is attached with this memo.
In the application, he has asked to approve his sick leave of two months with effect
from 21-8-075 as he was hospitalized completely for 60 days in TU, Teaching. Hospital,
Kathmandu and recommended to have, at least 45 days bed rest.
According to the provisions of the prevailing rules and regulations, a permanent
teacher can get a sick leave for 2 years, if proved by hospitalized documents and other
justifiable reasons, without paying the regular salary for the period, exceeding 15 days
a years. Records show that Mr. Ram Shrestha, the Social Teacher, had also enjoyed a
sick leave of 3 months, 2 years ago, for his medical treatment and was approved by the
Principal.
Thus, the school Principal can approve such a leave by fulfilling some formalities of
verifying the necessary documents.
Viewing all these conditions, I forward it for the approval of sick leave.

Submitted by :
.................. (sign) ..................
Mr. Hari Panta
Academic Administrator
It is forwarded with recommendation for approval, since there is not any short of logics.
Recommended by: Approved:
.................. (Sign) .................. .................. (Sign) ..................
Mr. Krishna Gurung Mr. Moti Gurung
Vice-Principal Principal

10 Aakar’s Office Practice and Accountancy - 10 Office Procedures 11