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such a committee may be formed in different sectors as required. As such, a committee
report is the one which is prepared by a committee on a certain case, or happening after
the completion of its study and investigation, including therein the techniques used, the
facts and findings and the opinions and suggestions of the committee regarding the case.
The report of different parliamentary committees like Public Accounts Committee, Water
Resource Committee, the report of inspection committee, evaluation committee, etc. are
the examples of committee report.

Key Point The report which is prepared by the group of individuals formed by
organizations or government on completion of defined job or investigation
is known as committee report.

vi. School Report
The report which is prepared by the principal or head teacher by mentioning all
activities like future plans and policies, achievement of last academic year, financial
conditions, income and expenditure, future budget, etc. of the school to be presented
in the parent’s day or annual day of the school is the school report. In this report, it
includes academic result, achievements, performances, problems, progress, income and
expenditures, etc. of the school an annual basis for the public knowledge.

Key Point The report which is prepared by the principal or head teacher by
mentioning all activities like future plans and policies, achievement of last
academic year, financial conditions and budgets, etc. of the school to be
presented in the annual day is known as school report.

13. Drafting / Writing a Report
A report is an authentic source of important information and thus, it is a strong
basis for formulating plans and policies. It measures the actual performance of a job or
project with the planned standard or target and if any deviation is found between them,
its helps to apply the necessary corrective measures. Thus, a report should be simple,
factual, concise and complete to relay all such necessary information to all the concerned
parties. In this sense, a report should be carefully written so as to make it readable and
supportive to the objectives. A report writer should take many things into account while
writing it. The important things to be considered while writing a report are mentioned
hereunder.

Considerations for writing a report
i. On the top of the paper, the topic on which the report is written should be mentioned. It
includes the name of the report i.e. subject or head such as annual report, employees’
performance report, financial report, etc.
ii. The address to the reader or readers should be given according to their status.
iii. The period of performance i.e. half yearly, yearly, after completion of job, etc. in case
of the progress report or the duration of the commission or committee for the study
and investigation of the case should be clearly mentioned.

18 Aakar’s Office Practice and Accountancy - 10 Office Procedures 19