Page 214 - Account 10

c. Third part
In most of the transactions, either cash is received or paid by cheque. The receipt of
cash or through bank or payment through bank mentioned in this part along with the
receipt no. or cheque number, if any.
ix. In the receipt side (left-hand-side), the receipt number and amount received are
mentioned. The amount is mentioned in word, not in numerical.
x. In the payment side (right hand side) of cash (which is done through bank - NRB),
the cheque number and the amount paid are mentioned. The cheque amount should
be mentioned in word.
xi. In the left-hand side, the name of the person submitting the voucher along with his
signature, his post and date of submission are mentioned respectively.
xii. In the right-hand side, the name of the person approving the voucher along with his
signature, his post and date of approving are mentioned respectively.
5. Things to be Considered While Preparing Journal Voucher

Preparing journal voucher of the transactions is not a difficult task. One should be
careful about the rules, principle and practice of the entries. The following are the things
to be considered while preparing a journal voucher (AGF No. 10):
i. Separate vouchers should be prepared for each transaction.
ii. Entries should be made on the basis of the principles of double entry system.
iii. The words B.E. (Budget Expenditure) should be mentioned after the word ‘Dr’
while making records of actual expenditure but it must not be mentioned in case of
advance expenditure unless it is cleared.
iv. Necessary documents of journal voucher must be attached to support the journal
vouchers.
v. It must be neat and clean and based on the reality.
vi. The debit and credit totals must be equal for each transaction.
vii. The amount should be written in words, not in numerical.
viii. Mention the amount in the respective columns, straightforward in debit and credit
accounts.
ix. Give the narration just after the entry of accounts in the particulars column, beginning
with ‘Being’ or ‘For’.
x. Mention the cheque number, if any, and the amount paid by cheque in words.
xi. The name, and post of the person preparing the voucher along with his/her signature
and the date of the submission should be mentioned at the last, on the left-hand side
of the voucher.
xii. The name and post along with the signature of the person approving the voucher
and the date of approving it should be mentioned at the last, on the right-hand side
of voucher by checking it duly.
xiii. The receipts no. side and cheque no. side are not filled up at a time, if Treasury Single
Account (TSA) is in the debt side of journal voucher, receipts no. side must be filled up
whereas in credit side of journal voucher then cheque no. side should be only filled up.
xiv. Likewise, if TSA is not in the journal voucher, then it remains blank.

214 Aakar’s Office Practice and Accountancy - 10 Journal Voucher 215