Page 224 - Account 10

c. Actual expenditure being more than the amount of advance/over expenses
Dr. BE .............. (budget head)
Cr. Post Name clearance of advance for ............. (budget heads)
Cr. Treasury Single Account (TSA)

On 2075-11-20, Officer Mr. K.B. Khadka’s advance for the furniture was being cleared
by approving the bill of Rs. 45,000 by issuing cheque no. 0123.

Solution:
Code No. Particulars L.F. B.H. No. Debit Rs. Credit Rs.
Dr. B.E. Furniture & Fixtures 29311 45,000
Cr. Officer Mr. K.B. Khadka clearance of
advance for Furniture & Fixtures 40,000
Cr. Treasury Single Account (TSA) 5,000
(Being advance cleared and issuing a cheque
for the additional amount.)
45,000 45,000
d. Actual expenditure being less than the amount of advance/below expenses.
This condition may also be of two types:

i. Making expenditure and returning the excess amount in cash
ii. Making expenditure and returning the excess amount through bank.
Dr. BE ................. (budget head)
Dr. Cash/Treasury Single Account (TSA)
Cr. Post Name clearance of advance for ..........(budget head)

i. Returning the excess amount in cash.
On 20 Falgun 2075, Officer Mr. K.B. Khadka submitted the bill of expenditure
th
Rs. 35,000 and balance Rs. 5,000 returned in cash after purchasing furniture and got
clearance.
Solution:

Code No. Particulars L.F. B. H. No. Debit Credit
Dr. B.E. Furniture & Fixtures 22311 35,000
Dr. Cash 5,000
Cr. Officer Mr. K.B. Khadka, clearance of
advance for furniture & fixtures 40,000
(Being advance cleared as the bill and surplus
cash submitted.)
40,000 40,000

224 Aakar’s Office Practice and Accountancy - 10 Journal Voucher 225