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a systematic manner. Besides this, due to following reasons filing is essential for the
organizations:
1. Efficient correspondence : Establishing a good and orderly filing system,
correspondence becomes more efficient because all the information related to it
is available immediately from the concerned files.
2. Ready references : A satisfactory filing system helps the concerned employee
in studying all the concerned papers and documents and locating the old
references. Similarly it provides reference for the correspondence with suppliers,
customers, government, etc. Previous letters like circulars, references, orders,
complaints, inquiries, etc. are taken as reference while making decision with
stated parties.
3. Documentary evidences : Carefully maintained letters and documents can be
used as a documentary evidence in case of any dispute. The second party is also
unable to refute the validity of the written documents.
4. Important and valuable information : By studying old records, management
can obtain valuable information for policy and decision making purpose because
the previous experience proves very useful in providing new directions to the
future program.
5. Safety records : The main objective or importance of filing is to maintain the
information contained in the files safely so that it is not moved here and there,
or lost, nor be destroyed by pests, heat, sun, rain, seepage, etc. An ideal filing
system ensures the safety of the preserved documents.
6. Statutory requirements: Filing keeps all the records safely which are useful
to fulfill the statutory requirements. It means, filing fulfills various legal
obligations of an organization as it maintains records as prescribed by law.
7. Facility in planning and control: Filing makes past and present records
available to the management. The management formulates future plans on the
basis of those records. The management also evaluates enterprise activities and
takes corrective action on the basis of filing system.
8. Prompt decisions : A good filing system helps the management in taking
prompt and right decision because all the information and facts required for
decision making processes are readily available to them as per need.

Types of Filing

For the convenience of study, filing can be divided into two types which are :
A. Traditional Filing
B. Modern Filing

A. Traditional filing:
The filing system which has been used since long back in traditional way not using
scientific system and modern equipment is known as traditional filing. This system

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