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indicating cards in it which are fixed in alphabetical order. Documents beginning
with the alphabetical letter of that indicating card are placed behind it. The portion of
each indication card bearing its alphabetical letter is visible at a glance.

Advantages:
• It is very easy and simple to use.
• It requires very limited resources so it is economical.
• Documents are kept in loose form, due to which it is easy to take them out.
• Documents are safe in this system.

Disadvantages:

• There is high chance of misplacement of documents.
• Not suitable for large and modern organizations.
• It is not scientific method of filing.

Modern Filing
Modern filing system is improvement over traditional filing system. With increased
transactions of business, official documents also increase. For the changed situation
only the new methods of filing are best suited. The new method of filing which
preserves, arranges and ensures the quick location of documents, is known as modern
filing.
1. Horizontal Filing

Under this method, the documents are inserted in
files or folders and folders are kept in drawers in
horizontal positions one upon the other. Since the
papers are kept in folders in the horizontal positions
they are maintained in chronological order. The
letters relating to each individual are placed date
wise, with the latest at the top. The letters of the
various correspondents beginning with the same
letters are arranged phonetically.

Advantages

i. Simple Method : This method is simple to
understand and easy to operate.
ii. Flexible Method : It is flexible as the number of files can be increased or
decreased as per the requirement.
iii. Safe : This method provides safety to the documents because they are tied with
the lace or trapped with metal arch.

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