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Date:...........................

Outgoing Letter Name of Sending Post Book No./
S.No. Subject Remarks
Date Receiver Section Peon Book No.

Record of dispatch mail is maintained in the general dispatch book as follows:
• First column is used to write dispatch number of outgoing letter.
• Second column is used to write the date and name of the receiver.
• Third column is used for writing the subject of the letter.
• Name of section sending the letter is written in fourth column.
• Fifth column is used for writing the post book number or peon book number.
• Additional information, if any, is written in the last column.
Notice
A notice is a part of the official letter. It is used to give different types of information.
Notices are issued to give the information of past, present or future activities in a
written, oral and symbolic form. They are also published in newspapers very often
for public. Sometimes notices are pasted in the shape of posters and handbills on the
walls, notice boards or public places.
Kinds of Notice

There are several kinds of notices. The following are the kinds of notices on the basis
of objective and importance:

i. Social notice: If a notice is issued or published by a society or social office for
social work, social issues or welfare of the society, it is known as social notice.
The notice may be related to any subject like culture, religion, cleaning, health
etc. An example of social notice is given below:
NOTICE
Date:.........................

"Gahiri Gaun Yuwa Samuha" has decided to conduct a blood donation
programme on the following date and time. So, it is notified to all the
members and interested individuals to take part in the programme. Your
small effort help to make the society better.
Date: 2072-08-29
Time: 10 am onwards
Venue: Adarsha Ni Ma Bi Building, Kajeni.
President
Gahiri Gaun Yuwa Samuha

Office Practice and Accounting 9 45