Page 89 - PRIVATE & CONFIDENTIAL

d. If you cannot attend the meeting at the date and time suggested by your line
manager this date will be deferred to a date and time convenient for both yourself
and your line manager (where possible, this will be within 7 days of the original
meeting date). You have the right to be accompanied by a currently employed
employee during the meeting

e. You will be notified of the outcome of the meeting within (approximately) 14 days
of the meeting taking place. If your application is accepted your notification, which
will be in writing, will detail the appropriate changes to your terms and conditions
of employment and the date they will become effective. You will need to sign one
copy of the document to confirm your acceptance of the permanent changes to
your contract of employment

f. A meeting may not be considered necessary if the company is happy to accept a
request, in which case the change will be confirmed to you in writing

g. If your application is unsuccessful you will be notified in writing detailing the
reasons for the rejection including a sufficient explanation and the details of the
appeals procedure should you wish to appeal against the decision taken

REASONS FOR DECLINING A REQUEST

Whilst the company will make every effort to accommodate requests for
flexible working, there will be times when requests are turned down. Any refusal to
a request will be explained to you and will be based on one or more of the following
reasons:
a. The burden of additional costs
b. Detrimental effect on ability to meet customer demand
c. Inability to reorganise work among existing staff
d. Inability to recruit additional staff
e. Detrimental impact on quality
f. Detrimental impact on performance
g. Insufficiency of work during the periods the employee proposes to work
h. Planned structural changes

APPEAL PROCEDURE

a. If you have had your request refused you can appeal within 5 working days of
receiving the decision

b. The appeal must be in writing to the Director/Business owner including the date
and outlining the grounds for appeal within 5 working days of receiving your
outcome letter

c. The Director/Business owner or her nominated deputy will set the date and time
for the appeal meeting to be held (approximately) within 14 days of receipt of your
appeal letter. If you cannot attend the meeting the date will be deferred to a date