Page 28 - Inventory Manager

10004.1 - Inventory in a Nutshell

Result: An accurately stocked and organized hospital. Clients and pets receiving
high quality customer service and care.

1. Accurate and Organized at ALL TIMES
a. Accurate – staff can see what we have in less than two minutes
i. Items are listed in AVImark….or
ii. In the area labeled to be checked in.
b. Organized
i. Storeroom Organization: back-stock and orders received (10008)
ii. EVERY SINGLE ITEM HAS A PLACE (hospital policies priority #3)
iii. EVERY ITIME HAS A LABELED PLACE
iv. Even items needing action or answers have a labeled place (I don’t
knows/action/returns)
v. Order Book is meticulously neat and accurate every MINUTE of every DAY.

2. Placing Orders
a. Twice weekly, additions to this procedure including order book details (10005)
b. Based on order points and quantities set in AVImark by Execs
c. Order book meticulously accurate and organized
d. Orders needing JUDGMENT are approved by execs IN WRITING and in book.

3. Receiving Orders

a. Storeroom organization procedure (10008)
b. Order Receiving procedure (10006)

4. Counting Inventory
a. Daily
i. client purchases accurately entered in AVImark and automatically adjusted
when sold
ii. Order Receiving procedure – Daily (10006)
b. Weekly areas of inventory – adjusted in AVImark and turned in on time (10001)
c. Monthly – Execs and CPA office monitors all inventory numbers to assure it is within
COGS budget of 18-23% of VSD.
d. Quarterly Counts – Hospital-wide inventory accurately counted and adjusted including
expiration dates (10002)

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