Page 30 - Inventory Manager

10004.2 – New Product Requests

Result Statement:

All NEW items or supplies requested are only ordered after it improves patient care, client service, or
employee efficiency…..AND IMPROVES the financial condition of the hospital.

Resources Needed:

 All financials on the new product and any existing product it is replacing
 New Product Request Form Completely Filled out and approved

Primary Responsible Position: Inventory Manager

Steps needed:

1. Gather all financial information (cost, price, order pack, order quantity) on the new product
2. Gather all financial information on the product that this new product REPLACES if applicable.
3. Gather all the vendor information including how long it takes to get this product routinely
4. Gather all financial information on the AMOUNT of this product we will use and how it helps the
hospital financially.
5. Completely fill out the “New Product Requests” form found in the hospital manual under
“Forms – Misc”.
6. Turn in the form to both the Director of Admin AND ED for approval within 5 days
7. If approved by BOTH ED and D of A:
a. Enter all the information into AVImark (order qty, order pack, cost, price, etc)
b. Create a proper place for the new product and label this space.
c. If applicable create a labeled space for the back stock.
d. If applicable create a WRITTEN plan for how will any existing product will be replaced
BEFORE using this new product.
e. Order the product per procedure
f. Receive the product per procedure
g. If applicable follow the WRITTEN plan above in how you will REPLACE the other product
before using this new one.
8. File the completed “New Products Requests” from in the inventory binder kept in the
administration office.

Drill/Quiz:

1. Why do we have this procedure for new products?
2. What would happen if we didn’t?
3. How does this procedure help YOU?
4. Drill through at least one pretend new product will all steps filling out the “New Product
Request” form, demo pieces, pretend area for new product, etc.
a. Example: Current eye med costs $12 a bottle. We can get the exact same one as a
generic for $4 a bottle and sell the same number per month. We cannot return the
name brand one. (Hint: We should make MORE net profit using this product and ALSO
save our clients’ money. WIN-WIN!)

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