Page 5 - Inventory Manager

10000.1 – Inventory Manager Job Description

DAILY:

o Monitor Vendor Drug Prices.
o Properly change costs and client prices in AVImark
o Follows appropriate written ordering and receiving protocol
o Changing Item Prices Based on Invoices with Cost Changes using appropriate markups

o Inventory Binders: We have four inventory binders all kept in the exec office except when being
currently used by the inventory manager:
 Orders – This binder is kept organized UP TO THE MINUTE WTIHOUT FAIL with working
with any of the four inventory binders.
 Invoices – This is for invoices on received orders with documentation on each showing
the orders have been properly checked in with prices, expirations, etc.
 Weekly Areas of Inventory: This is kept up to date all ALL TIMES showing clearly that
each area of the hospital has been counted properly, by the due date, and inventory is
updated.
 Controlled Drug Invoices – This are for invoices on controlled drugs only.

WEEKLY:

 Assures all areas of inventory have been counted by designated staff each Wednesday by 5pm.
 Submits “Weekly Area of Inventory Checklist” to Director of Admin by 5 PM EVERY THURSDAY.
This form can be found under “forms” in hospital manual.
 Assures all areas of inventory have been counted and adjusted in AVImark by 10am on and
Thursdays.
 Orders must be placed before 11am on the Tuesdays and Thursdays.
 Purchases all in-store needed supplies and inventory ONCE weekly by 5pm Thursday. Purchases
via clinic credit card or check, NOT through personal accounts. Ask ED or DOA for credit card.
 Store purchases are to be made at Walmart or Costco.
 Office supplies are to be ordered through OfficeMax when possible.
 Inventory Manager should be scheduled off the floor for IM duties on Tuesday from 9-11am,
Wednesdays from 12-2pm and Thursdays from 6:45-10am


MONTHLY AND QUARTERLY:

o See inventory procedure 10002 for monthly and quarterly counts – completed by March 31st,
st
June 30th, Sept 30th and Dec 31
o Before the first day of each month, get Inventory Department Checklist form located in Forms in
the Procedures Manual. You will need to change the date at the top of the form and change the
weekly dates. To change the weekly dates,
1. Click on the first date in each column and department and change to the first due date
2. Repeat for each Department and Save.
3. The form will stay in the Inventory Binder until the end of the month.
4. Turn completed Inventory Department Checklist into Director of Administration by the last
day of the month.

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