Page 8 - Inventory Manager

10001 - Areas of Responsibility for Inventory:

Result Statement: All areas of the hospital with supplies, pet food, and vaccines are accurately counted
and adjusted in AVImark every week without fail. With supplies all purchase orders in AVImark is
accurate. The inventory manager never has to shop for supplies as an emergency.

1. Each staff member is responsible for turning in their updated INVENTORY REPORT
(AVImark>Inventory button > File > Print > Inventory Report. Select your category and click
Print) to Inventory Manager by 5 PM on Wednesday. There should be a cover page staple to
the front of this report stating date and time inventory has been ADJUSTED to show accurate
numbers.

If it is not turned in by this time the employee will lose 5 hours per week for the next 4 weeks.
This happens by reporting the missing area to the director of Admin who will deduct the hours
and give a correction to the staff member in writing.

These should be complete BEFORE this time. Excuses such as vacation, busy week, sent home
early, etc. will not be accepted because they have a week to complete it and can turn it over to
someone else while they are on vacation. We have EIGHT areas of responsibility throughout the
hospital. You need to have all 8 sheets turned in every week.

1. Bathing Supplies – Bather
2. Cleaning Supplies – Kennel
3. Pet Foods – Kennel Manager (currently being handled by Executive Director)
4. Vaccines, Lab supplies, AND Client Info packets and brochures – Tech or TA
5. Surgery Supplies– Tech
6. Treatment Supplies AND Parasite Preventatives – Tech or Tech Assistant (TA)
7. Reception – Receptionist or lead receptionist

2. Each staff member should be aware of order points on the items we DO NOT SELL. It should
turn to red when we have at least a ONE WEEK SUPPLY, not less. This avoids the inventory
manager having to go buy something at the last minute. The order points on the items WE SELL
have already been set.
Example: If we have less than a week supply and it is NOT RED in AVImark, we have a
problem! Tell the inventory or hospital manager.

3. Each staff member should also be aware that the inventory sheet column that reads “AVImark
adjustment” (on the cover page listed in step 1 above) is the most critical part.

Example: We have 35 paper towels in stock. AVImark shows that we have 20. The
weekly sheet should have a +15 listed in to correct column.

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