Page 9 - Inventory Manager

4. To complete the weekly count and adjustment for that area(s):

The assigned staff member will print their assigned inventory list. Print the inventory list using the
following instructions:

 Go to AVImark
 At the top, go to RX
 Go to “File”
 Go to “Print”
 Go to “Inventory Report”
 Choose the category that pertains to you
 Check “Fiscal Inventory Format”
 Check “preview” and click print.
 Your list will come up, verify that it is the list you need.
 If your list is correct, go to the top left and click the printer icon.

Using the list, go to the area in the hospital where the inventory is kept and verify that the numbers on
the count list are correct.

 Verify expiration dates, write the expiration date next to each item on the list (if it applies)
 Check for any items not yet posted (in blue). They are still considered on-hand-
o For example: If you have six bags of Purina OM on all shelves and one bag up front
waiting for a client to pick up, it’s on their chart, but not sold yet, it is considered part of
the current inventory because it is still in the building and not paid for.
 Write the count next to that item
 Update the numbers in your area of AVImark using the following instructions:
 Go to the area you need to change under RX
 Pull up the item to update by highlighting it
 Double click (left side of mouse)
 The “Change” screen will come up.
 Go to “On hand” and in order to measure the variance subtract by using – and add by using +.
 Repeat as necessary, updating all of the areas of inventory that need to be updated.

Once all of your counts have been updated, initial your count sheets and put the sheet in the
Inventory Manager’s mail box by 8pm every Monday.

Discrepancies:

When conducting inventory under assigned sections, the assigned staff member must investigate
discrepancies (Quantity on hand versus actual count is short/over).

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