Page 343 - Approved Annual Budget FY 2019-2020_Flat

Inter-Departmental Service Fund
Fleet Operations
www.mcallen.net/publicworks
Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget
"To provide quality Expenditure Detail: 17-18 18-19 18-19 19-20
preventative and Personnel Services
corrective maintenance Salaries and Wages $ 667,016 $ 816,299 $ 662,463 $ 803,379
services to city vehicles Employee Benefits 223,801 267,404 267,404 258,572
and equipment in a Supplies 21,917 24,114 21,500 24,114

highly efficient and Other Services and Charges 3,041,484 2,517,300 3,510,450 2,517,300
economical manner." Maintenance 54,218 49,450 47,300 49,450
Operations Subtotal 4,008,436 3,674,567 4,509,117 3,652,815
Capital Outlay 106,607 893,505 229,884 930,000
Operations & Capital Outlay Total 4,115,043 4,568,072 4,739,001 4,582,815
Non- Departmental Insurance 1,600 1,600 1,600 1,600
Contingency - (8,973) (9,663) 21,158
Total Expenditures $ 4,116,643 $ 4,560,699 $ 4,730,938 $ 4,605,573
PERSONNEL
Exempt 3 3 3 3
Non-Exempt 20 20 20 20
Part-Time 2 1 - -
Total Positions Authorized 25 24 23 23
Resources Actual Adj. Budget Estimated Budget
17-18 18-19 18-19 19-20
Related Revenue Generated $ 3,678,548 $ 3,740,000 $ 4,744,199 $ 3,835,000
Contact Us: MAJOR FY 19-20 GOALS
Elvira Alonso, 1.) Decrease number of outsourced jobs to private sector by 3%.
Director of Public Works
4201 N. Bentsen Rd., 2.) Identify 3 City vehicles for department reassignment to maximize vehicle utilization and
McAllen, TX 78504 department operational needs.
(956) 681-4000 3.) Increase number of PM services performed in-house by 5%.

Description: Performance Measures
The Fleet Operations Actual Goal Estimated Goal
Department is a division FY 17-18 FY 18-19 FY 18-19 FY 19-20
of Public Works.
Through its staff of Inputs:
twenty five (23) Number of full time employees 23 23 23 23
employees the Department Expenditures $ 4,116,643 $ 4,560,699 $ 4,730,938 $ 4,605,573
department strives to Number of mechanics (FTE) 13 14 14 14
provide responsive
preventive and Number of mechanics (PT) 1 1 1 1
corrective maintenance Outputs:
services for all city fleet In house labor $ 1,817,099 $ 1,700,000 $ 1,900,000 $ 2,000,000
vehicles and equipment.
In house parts $ 574,841 $ 700,000 $ 650,000 $ 700,000
Outsourced parts & labor $ 1,355,396 $ 1,100,000 $ 1,800,000 $ 1,400,000
Number of State Inspections on City fleet
units conducted in house 397 500 400 450
City fleet serviced (vehicles/equipment) 841 855 880 875
Number of purchase orders processed 2,211 1,700 2,200 2,000
Work orders created 10,040 10,000 10,000 10,000
Jobs completed 14,507 15,000 14,800 15,000
Total hours for in-house labor billed to
departments. 10,845 13,000 12,250 13,000
Effectiveness Measures:
Fleet units in operation 95% 95% 95% 95%
Number of vehicles per mechanic (FTE) 84 66 68 67
Efficiency Measures:
Number of jobs completed per mechanic
(FTE) 1,451 1,200 1,400 1,300
Savings on billable hours (in-house vs
private sector) $ 509,715 $ 575,000 $ 575,750 $ 580,000
Hours billed as a percentage of hours
available 69% 75% 72% 75%
Cost per mechanic hour billed $ 53.00 $ 53.00 $ 53.00 $ 53.00
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