Page 344 - Approved Annual Budget FY 2019-2020_Flat

Inter-Departmental Service Fund

Material Management

Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget

Our mission is to have Expenditure Detail: 17-18 18-19 18-19 19-20
dedicated individuals Personnel Services
who maintain accurate Salaries and Wages $ 104,041 $ 106,899 $ 105,579 $ 106,923
inventory controls while Employee Benefits 33,172 34,153 34,153 37,010
providing prompt and Supplies 1,340 2,750 2,050 2,750
courteous assistance to Other Services and Charges 1,537 3,100 1,550 3,100
the City of McAllen, Maintenance 3,814 5,390 3,450 5,390
McAllen Public Utilities
employees, and Material Operations Subtotal 143,904 152,292 146,782 155,173
Suppliers.
Capital Outlay 24,300 - - 3,600
Total Expenditures $ 168,204 $ 152,292 $ 146,782 $ 158,773
PERSONNEL
Exempt 1 1 1 1
Non-Exempt 2 2 2 2
Part-Time - - - -
Total Positions Authorized 3 3 3 3

Resources
Actual Adj. Budget Estimated Budget
17-18 18-19 18-19 19-20
Related Revenue Generated $ 344,844 $ 350,000 $ 350,000 $ 350,000

Contact Us: MAJOR FY 19-20 GOALS
Elvira Alonso 1.) Reduce physical inventory variances below 3%.
Director of Public Works 2.) Identify obsolete inventory and seek vendor exchange for current product.
4201 N. Bentsen Rd., 3.) Work with IT to provide City departments with list and pictures of stock inventory items
McAllen, TX 78504
(956) 681-4000 on the Intranet.

Description: Performance Measures
Our division, has (1) Actual Goal Estimated Goal
Supervisor, (1) Lead FY 17-18 FY 18-19 FY 18-19 FY 19-20
Warehouse Technician, Inputs:
and (1) Warehouse
Technician that strive to Number of full time employees 3 3 3 3
maintain accurate Department Expenditures $ 168,204 $ 152,292 $ 146,782 $ 158,773
inventory controls. We Number of departments 57 57 57 57
provide prompt and Inventory $ 261,600 $ 275,000 $ 280,000 $ 275,000
courteous assistance as Outputs:
we issue inventory to Number of Issue Slips 11,678 11,000 11,500 11,000
City of McAllen and Number of Issue Slip Transactions 25,978 26,000 27,000 26,000
McAllen Public Utilities Number of Items Issued 126,822 120,000 122,000 120,000
employees. We conduct Total Yearly Sales - "Issue Tickets" $ 2,450,620 $ 2,300,000 $ 2,375,000 $ 2,300,000
inventory (2) times a Effectiveness Measures:
year and replenish Total Yearly Purchases - "Receipts" $ 2,089,649 $ 2,200,000 $ 2,170,000 $ 2,200,000
inventory on an "as Number of Receipts 4,853 4,500 4,600 4,500
needed" basis. Number of Receipts Transaction 8,757 8,500 9,000 8,500
Number of Items Received 128,316 120,000 115,000 120,000
Efficiency Measures:
Number of issuances/receipts per empl 5,510 5,167 5,367 5,167
Number of transactions per 11,578 11,500 12,000 11,500
employee
Number of Items Handled per
employee 85,046 80,000 79,000 80,000
Sales & Receipts per employee
(dollars) $ 1,513,423 $ 1,500,000 $ 1,515,000 $ 1,500,000

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