Page 28 - E-MAGAZINE IMR

Ensuring the Ongoing

Protection of the
Records When the  Determine and analyse the causes
of the emergency or disaster by
Records Were holding post-mortem meetings.
Returned to Storage  Prepare an indicant report or

similar briefing notes for agency
heads on the emergency or

disaster.
 Complete all treatment to records,
 Take precaution actions for the
including drying and cleaning.
future.
When they are completely dry,
 Modify the emergency plan in light
check them for mould and mildew
of any possible improvements or
and if they are clean, return them
changes that have been made or
to storage.
needed to the emergency planning
 Maintain a list of all records
process.
returned to storage areas.
 Ensure that emergency supplies are
 Bring together the list of records
restocked and make any addition
returned with lists of records
as appropriate.
removed during the emergency or
 Establish a program to restore both
disaster, in order to identify any
disaster site and the damaged
missing items and determine their
materials to stable and usable
location.
condition.
 Continue to monitor stack area and
 Determine priorities for restoration
records regularly to ensure there is
work and seek the advice of a
no outbreak of mould and mildew.
conservator as to the best methods
 Take all necessary measures to
and options, and obtain cost
eliminate any mould and mildew
estimates.
that appears. Always remove
 Develop a phased conservation
affected records from the storage
program where large quantities of
area and keep them separately
materials are involved.
until the mould problem is under
 Remove items that are not worth
control.
retaining and replace or re-bind
items that are not justifying special
conservation treatment.
 Contact insurers.
 Clean and re-establish the disaster
file.

Resumption of

Operation

24