Page 25 - E-MAGAZINE IMR

Disaster Steps to formulate the plan:
recovery
planning
DEFINITION
 Defined as an immediate
involvement taken by
organization.
 Purposely to minimize
further loses and to
begin the process of
recovery.
 There are lots of
activities and programs
designed to re-establish
critical business
functions and stabilize
the organization to an
acceptable conditions.
 By preparing a recovery
plan prior to the
disaster, staff must be
able to begin the process
of effective response
immediately.
 Identify types of records
 Establish vital records
management program
 Identify the risk
 Identify alternative storage
facilities
 Define roles and responsibilities
 Develop a list of contacts
 Prepare a disaster bin
Actions to take:  Draw up an action plan
 Conduct a survey of records management and maintain a complete file
list. A copy of the file list should be retained or backed up at another
location.
 Identify records needed to conduct business under emergency
operating conditions.
 Identifying the most probable threats that may lead to negative impact
to the organization and minimizing the risk.
 Review existing storage facilities and identify if they are secure and will
reduce loss or damage.
 Establish a group of staff contacts to assist with the restoring also assign
the duties of maintaining the plan so that it is up to date at all times.
 Develop a contact list of emergency numbers such as fire, police,
hospitals, properties, security neighboring businesses and trades
people.
 Acquire tools and other supplies to be used in small disasters such as
leaky pipes, small fires. This may include certain tools, gloves, masks,
fire extinguishers and fire blankets.
 Develop a short plan that contains many of the details of the above
such as numbers both internal and external, and develop a step by step
list of actions for staff to follow in case of disaster and circulate the plan
to every staff in the organization.
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