Page 20 - CONTRACT POLICY MANUAL

SECTION 1.6

SURPLUS COUNTY PROPERTY

§1.6-101 Definition

(1) Surplus County Property is defined as all tangible supplies, materials or equipment to which the
County acquired title by means of purchase, donation, grant, or any other lawful means of
acquisition that is determined to no longer be useable or required by the department in possession
thereof.

§1.6-102 Policy

(1) Codified Ordinances of the County of Orange, Title 1, Division 4, Article 2, Section 1-4-36,
requires that Surplus County Property be reported to the Office of the County Procurement Officer
who may then transfer such an item to a surplus pool to be maintained under the supervision of the
County Procurement Officer for reassignment and reuse by County departments.

§1.6-103 Disposal of Surplus County Property

(1) The method used by departments to dispose of Surplus County Property must be approved by and
coordinated with the County Procurement Officer or designee. Internal reuse of Surplus County
Property by County departments is the preferred method of disposal.

(2) Disposition Methods – Surplus County Property shall be disposed of in one of the following
preferred methods:

a) internal transfer to a claiming department
b) donation of computers and related equipment with a fair market value less than $5,000 per
lot to the Department of Education, special districts, and not-for-profit organizations
c) auction (non-electronic items)
d) e-waste recycling (electronic items)

e) direct sale by department
f) sale by County Procurement Officer or designee
g) recycling

h) trash

§1.6-104 Receipt of Fair Market Value

(1) In the event that property is not transferred in the methods in “a” or “b” above, every attempt will
be made to receive fair market value for the property.

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