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SECTION 1.7

PURCHASING CARDS

§1.7-101 Definition

(1) Under the direction of the CEO, the County Procurement Officer shall oversee and administer the
County’s Purchasing Card Program. Purchasing cards are County credit cards issued to County of
Orange employees authorized by department heads to make purchases on behalf of the department
in accordance with established Purchasing Card Program policies and procedures, as well as,
applicable procurement policies and procedures.

§1.7-102 Authorized Use

(1) The Purchasing Card is imprinted with the County of Orange logo and the cardholder’s name.
Cards may be used to purchase services and commodities for County use only; using the card for
personal purchases is strictly prohibited. Any employee who willingly uses the card for personal
purchases shall be subject to:
a) reimbursing the County for all costs associated with the personal purchases,
b) having the card immediately revoked,

c) subject to possible referral to the County District Attorney; and be
d) subject to further disciplinary action as authorized by applicable County procedures.

§1.7-103 Responsibilities

(1) Program Administrator: Each department shall have a Purchasing Card Program Administrator.
The Program Administrator is responsible for all aspects of their department participation in the
Purchasing Card Program. The Program Administrator works closely with the County Procurement
Officer or designee to answer questions perform contract administration, account application
coordination, card issuance and cancellation, and administrative training.

(2) Authorized Signer: Department employee authorized to request new cards, modifications to card
limits, cancel cards, and assign Approving Officials.

(3) Billing Officials: Department employee responsible for managing the billing, payment and
approval processes for department purchases. Billing Officials cannot also be cardholders.

(4) Approving Official: Department employees authorized to approve payments for purchases made
by department cardholders.
(5) Cardholders: County of Orange employees authorized to make Purchasing Card purchases on
behalf of their assigned department in accordance with established program policy and procedures
and applicable procurement policies and procedures.

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