Page 23 - CONTRACT POLICY MANUAL

§1.7-104 Controls

(1) In addition to other internal controls and procedures as detailed in the Purchasing Card Program
Policies and Procedures, use of County issued Purchasing Cards are subject to the following
controls:
a) 30-Day Purchase Limit per Card: Each card is established with a monthly, not-to-exceed
amount predetermined by the Cardholder’s department and approved by the County
Procurement Officer.

b) Single Purchase Limit per Card: Each card is established with a single transaction limit to
ensure adherence to competitive bidding requirements.

c) Merchant Code Blocking: Every County issued Purchasing Card is blocked to prohibit the
Cardholder from making purchases from certain types of vendors.

(2) Department heads may impose additional restrictions on goods or services that may not be
purchased using the Purchasing Card.

§1.7-105 Adherence to Procurement Policy

(1) County purchasing policies, as delineated in this manual, may not be circumvented when using the
Purchasing Card. In accordance with County policies and procedures outlined herein, where
appropriate Cardholders are required to obtain the appropriate number of price quotes before
making purchases and must document the quotes received with the transaction information and
invoice.

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